Scope of Services Addendum
Growth Bookkeeping Bundle
Streamlined Financial Management for Expanding Businesses
Designed for established small businesses experiencing growth, particularly those managing 1099 subcontractors and regular vendor payments. This package provides robust monthly bookkeeping using QuickBooks Online (QBO) Essentials to ensure financial accuracy, maintain compliance, and deliver actionable insights, freeing you to focus on scaling your operations.
This Service Bundle Package Includes (Monthly):
- Transaction Management: Expert documenting and categorizing of up to 150 business transactions within your QBO file, processed efficiently after month-end directly within your QuickBooks Online company file once a month at the end of the month.
- Bank Account Reconciliation: Meticulous reconciliation for up to three (3) business bank and major credit card accounts, ensuring accuracy for a timely month-end close.
- Credit Card Reconciliation: Reconciliation of associated business credit card accounts linked via data feeds within QBO.
- Accounts Receivable (AR) Support: Processing customer invoices, tracking payments, reconciling AR balances, and providing clear reporting. Assistance with debtor reminders is available to support healthy cash flow. (Note: Additional cost added to your monthly bundle price for each invoice or statement mailed)
- Accounts Payable (AP) Support: Processing vendor bills accurately within QBO for your streamlined review and payment approval, plus reconciling AP balances so you have a clear picture of obligations.
- 1099 Contractor Compliance : Management includes collecting W-9 forms from new contractors throughout the month for preparation of annual 1099-NEC forms for distribution and filing.
- Data Feed Maintenance: Monitoring and maintaining the automated bank and credit card transaction feeds into your QBO software (one company).
- Financial Reporting: Delivery of a standard suite of financial reports (Balance Sheet, Profit & Loss, Statement of Cash Flows, AR Aging, AP Aging) by the 3th business day following month-end. Additional standard or customized reports available as needed to support decision-making.
- Basic Support: Responsive email support for questions related to your monthly bookkeeping reports and services. Troubleshooting assistance related to the bookkeeping services provided within this package.
Software & Subscriptions:
- QuickBooks Online: This package is optimized for QuickBooks Online (QBO) Essentials. To provide convenience and cost savings, Crossway Associates manages your QBO Essentials subscription at our 30% wholesale pricing. The cost of this subscription will be added to your monthly invoice for reimbursement alongside the package fee.
- Secure Document Storage: We utilize a secure client portal for document exchange and storage. Crossway Associates pays for your access to this system in advance, and the cost for this subscription will also be added to your monthly invoice for reimbursement.
Important Terms & Conditions:
- Minimum Term: A minimum commitment of three (3) months is required for this service package.
- Scope: This package is designed for the specific services and transaction/account limits outlined above. If your needs change or grow significantly, a Service Change Order will be required to adjust the scope and pricing accordingly.
- Excluded Costs: The monthly package fee does not include the cost of physical supplies such as specialized forms, envelopes, postage, etc., which would be billed separately if required.